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AI tools and online meetings at work

kayaker

Hi

I struggle at work when asked to take notes and actions in online meetings. I tend to write down as much as I can and then write them up straight away. I have delayed information processing which doesn't help.

It has been suggested that if I record the meeting and run the transcript through an AI tool ie co pilot or Chat GPT, this will solve my problem.

I'm not confident doing this as when I have done this in the past and not made any notes the AI summary I don't know if it's accurate so I've then compared this with the transcript which takes hours. If I have taken notes and also run the transcript through AI, the notes I make aren't always mentionned in the AI transcript.

So, are there any specific AI tools which are better at this type of task please? If anyone has any general tips / hints to improve my confidence in using AI tools for this sort of thing I'd find it really helpful. 

Also if anyone has any command suggestions for the AI tool that would be much appreciated please.

Thank you

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  • I think you are saying you make an audio (or video) recording of the meeting, and then get the transcript automatically. You then get Copilot to summarise or create some actions

    I think copilot can summarise ok.

    The issue will be whether the transcript is accurate. It will depend on people speaking clearly. There will probably be some errors where it can't hear certain words. Without checking everything which is taking a lot of time it will be hard to know.

    I think the best approach is in the meeting just to note the actions. These are the main things people want  You can then compare them to the copilot output.This will save you having to write everything and make checking quicker.

    If you mail it out fairly quickly after the meeting (within a day?) the other people will remember and you can ask for feedback. So they are checking too.

    If there are lots of errors in the summary this is not your fault.

    You have he recording if something needs to be checked later, so save this. They may be happy to accept some errors as it saves time.

    The point of the tool is to save you effort, not take longer than doing it manually.

Reply

  • I think you are saying you make an audio (or video) recording of the meeting, and then get the transcript automatically. You then get Copilot to summarise or create some actions

    I think copilot can summarise ok.

    The issue will be whether the transcript is accurate. It will depend on people speaking clearly. There will probably be some errors where it can't hear certain words. Without checking everything which is taking a lot of time it will be hard to know.

    I think the best approach is in the meeting just to note the actions. These are the main things people want  You can then compare them to the copilot output.This will save you having to write everything and make checking quicker.

    If you mail it out fairly quickly after the meeting (within a day?) the other people will remember and you can ask for feedback. So they are checking too.

    If there are lots of errors in the summary this is not your fault.

    You have he recording if something needs to be checked later, so save this. They may be happy to accept some errors as it saves time.

    The point of the tool is to save you effort, not take longer than doing it manually.

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