Reasonable adjustments letter

I actually put one in last week but mine was a mix of a statutory request of flexible working and reasonable adjustments. Yesterday had a informal chat & my manager agreed to everything I had requested but I have had to send a follow up email just recapping what was said in the meeting & reminding my manager that it was a formal statutory request and requires written confirmation. Always good to create a paper trail & get any agreements in writing. I'll put my request below, hopefully it's of some help

Statutory Flexible Working & Reasonable Adjustments Request 

To: *********, Manager

From: *******

Staff/Payroll Number: *******

National Insurance No: *******

Date: *******

Dear ******,

I'm writing to formally make a statutory request to change my working pattern under my right to request flexible working, as provided by Section 80F of the Employment Rights Act 1996, and also with consideration for my rights under the Equality Act 2010.

My Current Working Pattern

Following my previous flexible working request in (Date), my working pattern was formally agreed to be morning shifts only. Since (date), I have also informally been working four days a week. Currently, my working pattern is four days a week, with morning shifts from (Time) to (Time), My contractual hours are (Hours) per week.

My Proposed New Working Pattern

I'd like to formalise my working pattern to:

*Work four days per week.

*Continue working morning shifts only (Time - Time)

*Have Wednesday as a fixed, non-working day.

*Work one weekend on, followed by one weekend off (or two weekends a month).

I would like this new working pattern to commence from (date)

Reason for Request

This request aims to formalise my existing successful working arrangement and to incorporate adjustments that will significantly improve my well-being and work-life balance, which are particularly important given my autism and family responsibilities.

Formalising 4 Days a Week & Morning Shifts:

My morning-only shifts were formalised in (Date) and have continued to be effective. This request seeks to formally recognise the four-day week, which has been informally in place since (Date) and has also proven successful for both me and the business. Formalising this will provide clarity and consistency for all parties. Continuing with morning shifts remains crucial for my family commitments, specifically for caring for my children.

Fixed Wednesday Off (Equality Act Request):

Having Wednesday as a fixed day off is particularly important to support my needs related to autism. A mid-week break provides a structured opportunity to:

 * Decompress and manage sensory overload: Working consecutive days can lead to accumulated stress and sensory fatigue. A predictable mid-week break allows me to regulate and reset, preventing burnout.

 * Plan and attend essential appointments: A consistent day off provides a reliable window for scheduling clinical, medical, or therapeutic appointments that are important for managing my autism, without impacting my working hours or team coverage.

 * Maintain routine and predictability: For individuals with autism, routine is vital. A fixed day off creates a predictable rhythm that contributes to overall stability and reduces anxiety.

 * Engage in self-care activities: This dedicated time allows me to engage in activities that help manage my well-being, which ultimately supports my ability to perform consistently at work.

Alternative Weekends:

Working one weekend on, followed by one weekend off (or only working two weekends a month), where possible, is requested to achieve a healthier work-home life balance and spend quality time with my children. This flexibility would allow for more consistent family time, which is essential for their development and my personal well-being.

Impact of Proposed Change

I believe this formalisation and these adjustments will have a positive or neutral impact on my employer and colleagues:

 * No disruption to current operations: The four-day week and morning-only shifts are already well-established.

 * Improved employee well-being and retention: By supporting my needs related to autism and family life, I anticipate increased job satisfaction and continued strong performance.

 * Predictability for scheduling: A fixed day off and planned alternative weekends can be easily incorporated into team rotas, providing clear expectations for coverage.

Thank you for considering my request. I'm confident that these adjustments will benefit both myself and the company, ensuring my continued dedication and productivity. I look forward to discussing this with you further.

Sincerely,

(Name)

Thank you this is really helpful to me

Thank you this is really helpful to me